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【AB级辅导】写作技巧
作者： 文章来源：
时间：2008-4-1 18:04:10
阅读次数：1527
英语应用文写作之道歉信
道歉信(Letters of Apologies)
道歉信是写信人对未尽之事向收信人表示歉意。语言要诚挚，解释的理由要真实，不要显出丝毫虚情假意，从而使收信人理解，并达到最终谅解。
【例一】
March 14, 2001
Dear Mr. Li:
I am sorry that I must apologize for not being able to help you when you asked me to give you a letter of introduction to the director of the National Institute of Oncology of my country.
Unfortunately I didn’t see Director Tom Carter of the National Institute of Oncology those days and I had no chance of mentioning your name to him. Because he was in a hospital.
I will certainly mention you if I happen to run into him. I hope you will do well in your research work.
Yours sincerely,
E.S.Jones(Signed)
英语应用文写作之感谢信
感谢信(Letters of Thanks)
写感谢信要注意下述要点：
(1)语言要真挚。
(2)官方感谢信须行文得体；非官方感谢信较随意。
(3)信文不可太长，也不能太短。
(4)写明对所受益之事的感激之情。
(5)提及所受益处。
【例一】
46, Manor Way,
Warwich
Warwichshire CV 145BS
28th October, 1997
General Manager
Transatlantic Plastics Ltd.
Ventnor
The Isle of Wight
Dear Mr. Hallinen,
I must write and thank you for your kindness to me personally on my visit to the Tampere factory earlier this month. I am very grateful for the time you spent answering my somewhat persistent questions, and the trouble you went to, which make my stay in Tampere as interesting as possible. In fact, I can assure you those two days were the highlight of my trip to Finland.
Yours very sincerely,
Greorge R. Finlay
【例二】
Feb. 27, 2001
Dear Mr.E.S.Jones:
Thank you once again for the letter of introduction you kindly gave me. Mr. Tom Carter gave me a most warm welcome as well as a great deal of very valuable advice. He also put me in touch with a number of his colleagues. They are all warmhearted and have helped me a lot. Also, they offered to help me in my practical project and solved a lot of problems. Finally, I succeeded in my work.
I am very grateful to you and hope that Ill see you to express my gratitude some days later.
Yours sincerely,
William Smith
常用句型:
1、Thank you very much for .... 十分感谢...
2、Many thanks for your ... 非常感谢您...
3、Please accept my sincere appreciation for ... 请接受我对...真挚的感谢
4、I am truly grateful to you for ... 为了...，我真心感激您
5、It was good (thoughtful) of you ... 承蒙好意（关心）...
6、You were so kind to send ... 承蒙好意送来...
7、Thank you again for your wonderful hospitality and I am looking forward to seeing you soon. 再次感谢您的盛情款待，并期待不久见到您
8、I find an ordinary "thank-you" entirely inadequate to tell you how much... 我觉得一般的感谢的字眼完全不足以表达我对您多么地...
9、I sincerely appreciate ... 我衷心地感谢...
10、I wish to express my profound appreciation for ... 我对..深表谢意
11、Many thanks for you generous cooperation
英语应用文写作之祝贺信
祝贺信(Congratulatory Letters)
贺信的语言要诚挚、热烈，通常写法如下：
(1)承知喜讯。
(2)表示诚挚、热烈的祝贺。
(3)表达对其未来的良好祝愿和真诚的希望。
【例一】
Mr. He Zhenliang
Vicechairman of Olympic Committee
Asian Sports Village 59
Beijing, P.R. China 100080
July 14, 2001
Dear Mr. He,
I was very happy to learn that your country won the bid for the Olympic Games 2008 and I would like, on behalf of the Canadian People’s Association for Friendship with Foreign Countries and in my own name, to express to you and to your country my warmest congratulations.
I hope that the relations of friendship and cooperation that already exist between our two countries will be further developed. I wish Beijing Olympic Games 2008 would be a magnificent sports meet in the history of Olympic Games.
With best wishes.
Sincerely yours,
Helen T.Lynn
Chairman
CPAFFC
【例二】
XXXXXXXXXX
XXXXXXXXXX
August 12, 2001
Mr. Daniel Koser
XXXXXXXXXX
XXXXXXXXXX
Dear Daniel,
Where were you last night, Daniel boy? I got back from New York yesterday, and I heard the big news — youve got the promotion, and I have found that this position is just perfectly right for you. You must know I was so delighted to hear this promotion. I called you seven times to your answering machine — where were you last night, Daniel boy? Some other guys and I were ready to give you a wild party. We were hoping that you could spend it with us.
We are so proud of you. Good news is such a wonderful thing, and it is very delightful to tell it, and hear it. If you hear some news and it makes you so warm that no ice can ever cool it down, then, you realize that this is nothing but good news.
My congratulations to you and to your bank. And you have my best wishes for continued success as well as happiness in your new position.
By the way, would you mind, please, acknowledging the receipt of this letter and the flowers I will have someone to send to you.
Good job, Daniel boy!
Yours sincerely,
(Signature)
英语应用文写作之介绍信
介绍信(Letters of Introduction)
介绍信包括下列内容：
(1)写明介绍人与被介绍人之间的关系。
(2)介绍的缘由。
(3)被介绍人的人格品性。
(4)感谢之词。
【例一】
XXXXXXXXXX
XXXXXXXXXX
August 7, 2001
XXXXXXXXXX
XXXXXXXXXX
Dear Mr. Kotwal,
This is to introduce to you Mr. D. S. Lee, the son of a very close friend of mine.
Mr. Lee has just passed MBA from the Institute of Management. Two years ago he passed his B.E. (Mechanical) from I.I.T. with distinction. Besides having a brilliant academic record, he is of cheerful disposition and can get along easily with people. He is now looking for a suitable job and I thought I should send him to you just in case you have an opening for a young man of his qualification.
I trust that you will be able to spare a few minutes to talk to him about his interests and areas of specialization. If there is no immediate vacancy in your company, I should be grateful if you could refer him to some other organizations.
And what about the holidays we planned for October, which is just two months away? If you convey your firm “yes” by return mail, I shall go ahead with the arrangements.
With kind regards and best wishes.
Yours sincerely，
(Signature)
P.N.Tay
英语应用文写作之推荐信
推荐信(Letters of Recommendation)
推荐信包括的内容：
(1)写明推荐人与被推荐人的关系。
(2)推荐的缘由。
(3)被推荐人的强项和人格魅力。
(4)推荐人的态度。
【例一】
Renmin University of China
175 Haidian Road
Beijing 100872
June 18, 2000
Business School
Ball State University
Muncie, in 47306
Dear Prof. Trunkemeyer:
Zhao Yigang was enrolled as a student in my Economics course at the Renmin University of China in 1994. His performance in the class was quite outstanding.
Mr. Zhao was diligent in his studies and participated in all the class discussions with his own ideas. He was capable of clear and logical analysis of complex subjects with his keen insight and made valuable contribution.
In addition, Mr. Zhao has a pleasant personality. He gets along well with his colleagues because of his warm and friendly attitude toward them.
Mr. Zhao has proved that he can engage in research work as an undergraduate in our university. I am sure that he will perform well in your college.
I recommend him to you with no reservations.
Sincerely yours,
Wang Ning
(Doctor, Professor)
【例二】
July 20, 2001
To Whom It May Concern:
Monica del Fuentas worked under my direct supervision at Johnson Technologies for a period of six years. Based on that working association, I can highly recommend Ms. del Fuentas to any prospective employer seeking a highly motivated and productive person in the field of marketing support.
Monica is a hardworking selfstarter who invariably understands exactly what a project is all about from the outset, and how to get it done quickly and effectively. During her two years in the Marketing Coordinator position, I cannot remember an instance in which she missed a major deadline. Often she brought projects in below budget, and a few were even completed ahead of schedule.
Ms. del Fuentas is a resourceful, creative, and solutionoriented person who was frequently able to come up with new and innovative approaches to her assigned projects. She functioned well as a team leader when required, and she also worked effectively as a team member under the direction of other team leaders.
On the interpersonal side, Monica has superior written and verbal communication skills. She gets along extremely well with staff under her supervision, as well as colleagues at her own level. She is highly respected, as both a person and a professional, by colleagues, employees, suppliers, and customers alike.
In closing, as detailed above, based on my experience working with her, I can unreservedly recommend Monica del Fuentas to any prospective employer. If you would like further elaboration, feel free to call me at (416) 7654293.
Sincerely,
Robert Christian
Director of Marketing
英语应用文写作之邀请信
邀请信(Letters of Formal and Informal Invitation)
正式邀请信通常涉及重大的社交事宜，因此，行文中用词要准确，讲究礼貌，格式规范zv ；非正式邀请信则行文随意，格式要求也不十分严格。
正式邀请信(Formal Invitation)
【例一】
Tues. June 20
Dear Ms. Liu:
On behalf of Dean Gordon Lee and Kwantlen University College, I am extending to you our formal invitation to visit Kwantlen campus.
We have arranged a meeting between you and Mr. Lee for the morning of June 21 at 10:00. We would like to have you as the guest of the College for an overnight stay at the College Club the night of June 21. We are all expecting your visit to our campus.
Sincerely,
Alice S.P. Wong
Manager,
International Programs【例二】
January 20, 1997
Mr. Liang Tong
Chief Officer of Secretary
Dalian Environmental Protection Bureau
No. 415 Zhongshan Road,
Dalian, 116021 P.R. China
Dear Mr. Liang Tong
On behalf of the National Committee on USChina Relations, I am pleased to invite you to participate in our Citizen Involvement in Environmental Protection Delegation which will visit the United States from April 30 to May 15, 1997. The delegation will focus on the major topic: the development and implementation of public education tools in the promotion of environmental protection among American citizens. This letter will briefly outline the financial and logistical arrangement.
……
Again, we are delighted to be able to invite you to join the delegation and hope that you will be able to participate. We ask you to complete the attached form and return it to us NO LATER THAN February 15, 1997 to confirm your participation. I look forward to meeting you in New York.
Sincerely,
David M. Lampton
非正式邀请信(Informal Invitation)
【例一】
Mr.Anddersson,
I was very glad to learn from your letter that you will be in Beijing next week and Id be delighted if you could spare an hour for lunch on October 12 at the Holiday Inn.
Unless I hear further from you, Ill plan to meet you in the foyer of the Holiday Inn about twelvethirty.
Ted Feng
2001/8/15
【例五】
Prof. Johnson,
There will be a meeting of our drama group on Friday afternoon, April 6, at 5:30 in English Teachers Office,#210, in the Teaching Building to discuss which play to put on for May 1st English party. We would like to hear your suggestions and hope you will come.
Xu Weiming
接受邀请信(Letters of Expressing Acceptance)
【例一】
January 28, 2001
Director J.T. White
Environmental Protection Bureau
P.O. Box 751
Portland, Oregon 97207
U.S.A.
Dear White:
We are very delighted to accept your kind invitation to participate in the program mentioned in your letter of January 24, for I believe that this program will be of great value and feasibility, and still needs mutual communicating. If performed well, it will surely play an examplary role in the work on the worldwide environmental protection. And at the same time, we would learn much about the advanced environmental management practiced in America. Therefore, We will put it into practice in our city.
Once again, thank you very much for your invitation and we are looking forward to the bright future through our joint efforts.
Sincerely yours,
Long Chuanren
Zhong Guoxing
谢绝邀请信(Letters of Expressing Declination)
【例一】
January 28, 2001
Director J.T. White
Environmental Protection Bureau
P.O.Box 751
Portland, Oregon 97207
U.S.A.
Dear White:
Please accept our hearty thanks for your kind invitation to join the Citizen Involvement in Environmental Protection Delegation.
Unfortunately, our schedule in the late April will not allow us to visit the United States. Urgent research work that cannot be rescheduled makes it necessary for us to be in Beijing at that time. We do hope you will understand the reason preventing our participation in the delegation.
However, if possible, we would like to visit you after June. Thank you again for your invitation.
Yours sincerely,
Long Chuanren
Zhong Guoxing
常见句型
1、I"d like ...to come to dinner 非常希望...共进晚餐
2、request the pleasure of 恭请...
3、The favor of a reply is requested 敬赐复函
4、May I have the honour of your company at dinner? 敬备菲酌，恭请光临
5、Thank you for inviting us to dinner 谢谢您邀请我们共进晚餐
6、I hope you"re not too busy to come. 我期望您会在百忙中光临
7、The reception will be held in ...,on ... 招待会定于...在...举行
8、We sincerely hope you can attend 我们期待您的光临
9、We are looking forward to ... 我们期待着....
10、We have decided to have a party in honor of the occasion 为此我们决定举办一次晚会
11、Please confirm your participation at your earliest convenience 是否参加，请早日告之
英语应用文写作之E-mail
随着电脑走进千家万户，一张无形的巨网也悄然织起。这就是Internet（因特网，国际互联网）。一旦连接了Internet，信息传递就成为一件非常轻松惬意的事情。在网上最常使用的服务就是E-mail（电子邮件，electronic mail，常缩略为E-mail，e-mail 或email），这是因为电子邮件不但使用方便、传播快捷、可以一信多发，而且价格十分低廉，特别适合国际间的交流。
那么e-mail有什么写作要领呢？
首先，必须要标题（Heading）栏的“收件人（To）”框中输入收信人的E-mail 地址。“主题（Subject）”框的内容应简明地概括信的内容，短的可以是一个单词，如greetings；长的可以是一个名词性短语，也可以是完整句，但长度一般不超过35个字母。“主题”框的内容切忌含糊不清。像News about the meeting 这样的表达，应改为Tomorrow’s meeting canceled。一般来说，只要将位于句首的单词和专有名词的首字母大写即可。另外一种较为正规的格式可将除了少于5个字母的介词、连接词或冠词之外的每一个单词的首字母大写，如：New E-mail Address Notification。视信的内容是否重要，还可以开头加上URGENT或者FYI（For Your Information，供参考），如：URGENT：Submit your report today!
E-mail一般使用非正式的文体，因此正文（Body）前的称呼（Salutation）通常无须使用诸如“Dear Mr. John”之类的表达。在同辈的亲朋好友或同事间可以直呼其名，但对长辈或上级最好使用头衔加上姓。如：Tommy，或者Mr. Smith。
E-mail文体的另外一个特点是简单明了，便于阅读，太长的内容可以以附件的方式发出。一个段落大多仅由一到三个句子组成。信尾客套话（Complimentary close）通常也很简明。常常只须一个词，如：“Thanks”，“Best”，“Cheers”，不需要用一般信函中的“Sincerely yours”或“Best regards”。称呼和正文之间，段落之间，正文和信尾客套话之间一般空一行，开头无须空格。如：
Jimmy,
I received your memo and will discuss it with Eric on Wednesday.
Best,
David
在电子邮件的使用者中还流行使用一些由首字母或读音组成的缩略词，如：
d u wnt 2 go out 2nite：Do you want to go out tonight?
lol：Laughing out loud
oic：Oh, I see.
mte：My thoughts exactly.
brb：I’ll be right back.
c u 2morrow：See you tomorrow.
fanx 4 ur elp：Thanks for your help.
gr8：great
btw：By the way
imho：In my humble opinion
asap：As soon as possible.
另外，网友们为了给枯燥的文字加入感情色彩，还创造了一种表示感情的小符号，英语叫smiley.如： ：-）代表“I’m smiling at this”， ：-（代表“I’m sad about this”。
上述缩略词和小符号要视具体情况而定，不宜滥用。
E-mail的非正式的文体特点并不意味它的撰写可以马虎行事，特别是给长辈或上级写信，或者撰写业务信函更是如此。写完信后，一定要认真检查有无拼写、语法和标点符号的误。当然Outlook Express等软件的“拼写检查”功能可以助你一臂之力。
英语应用文写作之催款信
常用语：
1. How to start your letter?
You have not responded in any way to our recent letters about your past due account.
We remind you once more of your open account that is now _____ days beyond our _____-day terms.
Your account is still unpaid in spite of our continual reminders asking for payment or an explanation for your delay.
We urgently request that you immediately pay your balance of _____________, which has been outstanding since ___________[date] despite several notices from us.
2. How to warn the recipient against further delay?
You must realize that we cannot afford to carry this debt on our books any longer.
Any further delay in paying your balance due cannot be accepted.
You can no longer delay payment if you wish to keep your account open.
Our next step is to take legal action to collect the money due us.
This is unpleasant for both of us and is damaging to your credit rating.
3. How to specify your deadline or demand immediate payment?
We must now insist that you send you payment within the next five days.
Unless I receive your remittance within the next three days, our attorney will be instructed to start proceedings to recover the debt.
If we do not receive remittance within five days from the above date, we will have no choice but to pursue other collection procedures.
After April 30, we will have no choice but to cancel your credit and turn your account over to a collection agency.
4. How to end your letter?
We look forward to your prompt payment.
Your immediate response is necessary.
Whether or not we take legal action is now your decision.
Please make every effort to ensure that we are not forced to take this drastic action.
We must hear from you at once to avoid further action.
II. SAMPLE
范文
Dear __________:
I am afraid your failure to settle your account, which is over due for more than six months, will leave us with no alternative but resort to legal proceedings.
This is to notify you that unless we receive your check for $7,550.50 by June 30, we will place your account in the hands of our attorneys for collection.
Yours sincerely,
_____________ [name]
_____________ [title]
III. TIPS
掌握写作要领
1. Choose a firm tone for your letter.
2. Remind the recipient of your previous collection letters.
3. Remind the recipient of all the necessary details:
The amount owed by the recipient
The length of time the bill has been overdue
The additional amount of late charge if there is any
4. Tell the recipient what kind of legal action will be taken if the final co
英语应用文写作之投诉信
下面是一个生气的商人写的一封投诉信，信中谈了他的一次不愉快的经历。读这封信的时候，想一想下面这两个问题： 他写信的目的是什么？他想让收信人做出什么反应？
Dear Sir/Madam,
I am writing to you to complain about your hotel. I had a terrible stay in room 5012 of your hotel from the 24th to the 26th of August 2002, when I came to Guangzhou on business.
Firstly, the air-conditioning in my room could not be turned down or switched off. When I asked the reception staff to do something about it, they laughed and told me it was better than being hot. I asked your front of house manager and she told me she would send someone to my room immediately. No one came. As a result, I was very cold every time I was in the room.
Secondly, I found the bathroom dirty and the hot water was always warm.
Thirdly, the noise at night was extremely loud and I found it difficult to sleep. I asked to change rooms, but was told it was impossible because the hotel was full. I paid a lot for my stay in your hotel and expect much better service from such a well-known hotel.
In future, I will not be staying at your hotel again and will inform my business associates of the terrible service.
Yours faithfully,
Do you want to know how to lay out your letters properly?
- Go to Your Questions where we reply to a user's query about letter layout.
那么，我们要使用什么样的语言来应对顾客的投诉。正确的语法会传递准确的信息，适当的场合说合适的语言是非常重要的。
Language Tip for replying to an angry complaint
In the reply to Mr Hakala"s letter, Vincent Li Kit Wai used the expression "I will be checking" and "I will be training".
When you’re writing a letter or e-mail replying to an angry customer who has a complaint, you need to be as impartial and as polite as necessary.Also, in order to transmit the feeling to the customer or client that you are committed to taking action, use ‘will + infinitive’ in sentences you use to promise the customer/client that you want to find a solution to their problem.
For example:·
I will be training staff myself.·
This will not happen again.·
I will investigate the matter...
This transmits a feeling that you strongly intend to take action and leaves the customer or client with a positive feeling that their complaint will be acted on.
投诉信应该有哪几部分构成? 如何让对方感到你有礼貌，很真诚?
请看我们下面的建议。
Follow these instructions to make your writing as well organized and effective as possible.
Writing an e-mail or a letter requires a clear and well-ordered text. When composing a reply letter, use the following points to structure and order the content:
Thank the customer for their letter.·
Explain what you will do to investigate the cause of the complaint.·
Say what action you will take after your investigation.
Apologize to the customer/client.·
End the letter on a positive note.
If you want to know how to lay out your letter properly, go to Your Questions where we reply to a user's query about letter layout.
Or go on to do our quiz where you can check that you know how each of the points above was carried out.
范例：
Dear Sir/Madam,
I had the misfortune to spend an evening in your establishment on the 24th of August last and I am writing to you to complain about the awful quality of your food and service.
I reserved a table at your restaurant because a colleague of mine in Shanghai recommended it as a perfect place to show foreign visitors (especially business people) the very best of Shanghainese cuisine. My experience leaves me with little doubt that this is one of the worst restaurants I have ever eaten in.
I arrived with a group of important business clients from Japan at the correct time only to be told that there were no free tables and no record of my reservation. We were told to wait and not offered a drink at your bar or any alternative arrangements. This was embarrassing enough; after 25 minutes’ waiting, I began to get angry and my clients began to show signs of irritation. We were eventually seated at a very small table in a dark corner of the restaurant and still had to wait a further 10 minutes for a menu and someone to come to offer us drinks.
Our two waiters were cold and unfriendly and made no extra effort to help my Japanese clients, even though they were well aware of the fact that I was entertaining them on business. Most of the food was either cold or the portions were very small and one of your waiters refused to return one of the dishes to the kitchen.
I now wonder why my colleague recommended your restaurant and was disgusted at having to pay so much for very little.
I will not be returning and will be warning all my colleagues and business associates to stay away from your terrible restaurant.
Yours sincerely,
Now use the points from the previous pages on what language to use and how to structure your letter to write your own reply
英语应用文写作之备忘录（Memos）
一、概述
备忘录是一种录以备忘的公文。在公文函件中，它的等级是比较低的，主要用来提醒、督促对方，或就某个问题提出自己的意见或看法。在业务上，它一般用来补充正式文件的不足。它的内容可以分为以下几项：
书端（Heading）
收文人的姓名、头衔、地址（Addressee’s Name, Title, Address）
称呼(Salutation)
事因(Subject)
正文（Body）
结束语（Complimentary Close）
署名（Signature）
二、备忘录写作注意事项
1、书端部分包括发文机关的名称、地址、发文日期，有的还包括电报挂号、电传号、电话号码等。许多机关有自己特制的信笺，在写书端时，其格式和标点符号的使用与一般信件的相同。
2、称呼从左边顶格写起，对一般机关、团体的负责人一般用 Dear Sir， 对政府官员可用Sir。
3、正文、结束语和署名等项与一般信件的格式相同。“事因”一项目前采用得较少。
三、经典范文（共有5篇范文）
例1、Directions: Write a memorandum of about 100 words to the student service department and ask them to fix a telephone for each dormitory.
MEMO
August 16, 2005
To: The leader of student service department
From: Li Ming
Subject: Telephone
Dear Sir,
I would like to remind you that we are in want of a telephone for each dormitory. As a university student, we need to cope with the daily increasing communications with teachers, friends and people outside the campus.
We need a telephone to get and send message, which is important for us. Though most of us have mobile phones and e-mail address, a telephone in the dormitory is after all the most convenient and cheapest tool of communication. I hope that you will pay attention to this problem and solve it as soon as possible.
Regards.
Yours,
Li Ming
编辑注：“remind”一词用法比较多，可以在后面直接接人或宾格，如“提醒我”译为“please remind me”。如果提醒某人某事则用“remind somebody of something”，也可以在后面加从句，即“remind sb that”，“remind”还有一个意思为“使想起”同样用“remind…of…”的结构，应注意与提醒某事区分。
例2、Directions: You are supposed to write a Memorandom of about 100 words to the leader of the supply section to borrow one more microscope for your biological experiment. It should include:
1) Why you need the microscope.
2) When you need it.
MEMO
August 12, 2005
To: Mr. Gates, leader of the supply section
From: Li Ming of the biological laboratory
Subject: Microscope
Dear Sir,
I’m a student of biology department and we are badly in need of an extra microscope in order to improve our experimental work.
Our experiment will start on Friday, so please issue a microscope to us as soon as possible so that we can prepare better for the experiment.
With kind regards.
Yours sincerely,
Li Ming
编辑注：在写备忘录的时侯，一定要注意它的格式，尤其要在开头写清楚是谁写给谁来备忘的，用“From: ／To:”两个单词即可。文中的“badly”是“非常的，迫切的”意思。短语“in order to”同下句的“so that”意思是一样的即：为了，目的是。不同的是前者后接动词原型而后者常跟目的状语从句 ，类似的短语还有“in order that”，用法与“so that”相同。
例3、Directions: If you are the teacher of the students’ Counseloris office: P. steelpes, and you have received a letter for requesting for paid education leave from a student. Write him a memo to reply him including details:
1) The result of his requirement.
2) The reason for rejecting.
3)some suggestions
You should write about 100 words.
To: Records Section
From: P. steelpes, Career Planning
Subject: Request for Paid Education Leave
Date: May 22, 2005
In response to your request for one year of paid education leave to take a degree in English literature, I have to inform you that we cannot authorize this leave.
While we appreciate your desire to improve your knowledge, we feel that English literature is not directly related to your present position and to the goals of this organization.
I am aware of your great interest in literature, and I would like to point out that you could gain advantage to apply for leave without pay.
If you need another information on the above, do not hesitate to keep touch with me at any time.
P. steelpes
编辑注：首先要注意本篇备忘录的格式很标准。
然后注意这个备忘录的个别词的用法，譬如：be aware of 注意到、当心的意思，point out 指出,request for 要求，in response to 反馈。
例4、Directions: You are a supervisor of a big company. The chief of operations wants to adopt the“punch-in”system to increase productivity. Write a memo to talk about this:
1) Does the “punch-in”system benefit the company?
2) If the company doesn’t adopt it, what else can we do to increase productivity.
You should write about 100 words.
To: David Green, Chief of Operations
From: Tony Party , Supervisor
Subject: Comments on the “Punch-in” System
Date: March. 22, 2005
This is further to your memo dated March. 20, 2004, in which you proposed that employees adopt the “punch-in” system.
I fully agree with you that we must increase productivity. As far as your proposal that if the “punch-in” system is adopted, we would have a tighter control over the employees is concerned. However, I don’t think so. I personally think that, to accomplish this, we should give the employees more incentives to work faster. I feel that if we ( the supervisors) could meet with you , we could discuss different possiblilities to create such incentiveness.
Your consideration of this suggestion would be appreciated.
Tony Party
*编辑注：此篇是对一篇备忘录的回复。生产主管认为实行打孔考勤制度（“punch-in”system），有利于增加生产效率。但督察却不这样认为。他认为“should give the employees more incentives to work faster”。
例5、Directions: You are a manager of administration office naming Vera. M. Bradford. The board of directors have decided to anew the Fitness Center. Write a memo to tell all the employees that:
1) How long will this project be last for?
2) Welcome the employees to provide suggestions.
You should write about 100 words.
To: Every Employees
From: Brian Aponte
Date: November 18, 2005
Subject: Fitness Center
The board of directors approved the idea for anew Fitness Center at its meeting yesterday.
Work on the Fitness Center will begin right now and should be completed within 90 days. An employee representative from each division will be appointed to determine the type of equipment and programs that will be made available.
We are happy to be able to provide a facility that will contribute to the physical fitness of all our employees. Your representative on the task force will contact you soon for your suggestions about activities and equipment.
Brian Aponte
Administration Office, Manager
* 注：这是一篇关于公司修建健身中心的备忘录。备忘录中说健身中心工作马上开始而且“completed within 90 days”。而且希望各部门代表与主办部门联系，征求关于活动和设备的意见
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